Staff Services Technician
Modesto, CA Modesto, CA Full-time Full-time $51,667 - $62,795 a year $51,667 - $62,795 a year 13 hours ago 13 hours ago 13 hours ago About the Opportunity THE IDEAL CANDIDATE Community Services Agency Contracts Unit is looking for a Staff Services Technician with high level administrative skills, with an eye for detail and experience administrating contracts and insurance documents.
The candidate will have to meet deadlines, work in a team environment and be adaptable to process changes.
The ideal candidate will have the ability to provide high level administrative support by creating fillable documents, spreadsheets and pulling reports from Access.
To learn more about the Community Services Agency, click here.
Stanislaus County now offers an employee bonus worth up to $10,000! Click here for details.
(Download PDF reader) THE POSITION TThe Department is seeking a team oriented professional with strong communication and technical skills to apply for the position of Staff Services Technician.
Strong attention to detail, the ability to meet deadlines and excellent critical thinking skills are imperative for this position.
The purpose of this recruitment will be to establish an eligible list to fill a current vacancy under the Finance and Operations Division, in the Contracts Administration Unit.
The Staff Services Technician reports directly to the Contracts Staff Services Coordinator.
The Contracts Unit is responsible for administering over 400 current contracts including revenue contracts, independent contracts, professional contracts, memorandums of understanding and inter-department contracts.
The Contracts Unit writes, executes, tracks, monitors, amends, renews, and terminates contracts as needed.
Under general direction, the Technician will perform a wide variety of functions within the Contracts Unit including, but not limited to, receiving and reviewing vendor insurance certificates and endorsements, insurance carrier Best Keys rating, business license and W-9 information.
The Technician also does data entry, statistical reports, record maintenance, and office support for the Staff Services Analysts, Staff Services Coordinator and Unit Manager.
The Staff Services Technician works closely with County Risk Management, GSA Purchasing, County Counsel, and the Auditor-Controller's office.
Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Technical Services bargaining unit for labor relations purposes.
Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months.
Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding).
The Job Task Analysis provides information detailing the physical and functional demands of the classification.
For the complete job task analysis, visit the Risk Management website at http:
//www.
stancounty.
com/riskmgmt/ under the Disability tab.
Typical Tasks TYPICAL TASKS Carries out high level administration functions; Supports the complex administrative needs of staff; Data Entry in Access and spreadsheets; Gathers, and reviews vendor insurance certificates and endorsements, and uploads to the Contract Insurance Management System (CIMS) for County Risk Management approval; Searches Oracle FMS for vendor number and purchase order; Gathers, coordinates, and organizes information and data for required record keeping and reporting needs; Maintains proficiency in the use of software and hardware utilized which includes Adobe Pro and Adobe Sign; Coordinates and monitors materials required to be on hand; Creates and prepares statistical reports related to operational functions; Performs routine administrative and clerical tasks and data entry; Routes agreements using Adobe Sign; Creates fillable documents using Adobe Pro.
This includes the preparation, formatting and editing documents and reports; and Proctors Teams Risk Assessment Meetings and RFP Pre-Proposal Conferences.
Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) KNOWLEDGE Modern office practices/record-keeping; Statistical record keeping and reporting concepts, methods and techniques; Data processing relating to budget control or payroll; Principles and techniques of employee supervision; and Spelling, grammar, and elements of proper writing procedures.
SKILLS/ ABILITIES Supervise staff conducting technical assistance; Work independently, under general supervision; Interpret and prepare statistical reports; Communicate effectively; Speak and write in a clear, concise manner; Effectively manage time and prioritize work tasks around strict timelines and deadlines; Develop and maintain record-keeping systems and electronic databases; Prepare recommendations for Department and County review; Sit at a desk for extended amounts of time; Lift, bend, stoop and reach overhead; and Push, pull, squat, twist and turn.
We recognize that your time is valuable, please only apply if you meet the following required qualifications.
EDUCATION/EXPERIENCE PATTERN I Completion of thirty (30) college semester units in Public or Business Administration or related area.
PATTERN II Two (2) years performing highly complex clerical duties with lead-worker, programmatically or accounting responsibilities.
LICENSE Applicants must possess and maintain a valid California Driver's License and remain free from repeated preventable accidents.
Proof of education is required for verification purposes at the time of application.
Applicants who are unable to submit proof must call 209-525-6333 to make other arrangements before 5 pm on the final filing date.
Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification.
DESIRABLE QUALIFICATIONS In addition to the minimum qualification, applicant screening will focus on the following desirable qualifications.
Please list any of these qualifications you may have within the Duties section of the online application.
Two (2) years as an Administrative Clerk III; or Six (6) months experience requesting, processing and handling insurance; or Six (6) months experience with processing and handling contracts.
Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:
00 p.
m.
on the final filing date.
Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.
Resumes will not be accepted in lieu of a completed application.
Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application.
Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application.
The online County application is the primary tool used to evaluate your job qualifications.
EXAMINATION PROCESS Most County recruitments consists of the steps detailed below and are governed by Merit Principles.
The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.
Application Review and Screening.
Applications are carefully screened based on information provided.
Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
Written Examination.
Applicants will be invited to participate in a written exam that tests knowledge for the position.
Oral Examination.
Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
Eligible Lists.
Candidates who pass the examination will be placed on an eligible list for that classification.
Eligible lists are effective for six months, but may be extended up to eighteen months.
TENTATIVE RECRUITMENT SCHEDULE Application Deadline:
August 22, 2023 Oral Examination:
Tentative Week of September 25, 2023 Note:
The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County.
GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.
Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver's license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.
Stanislaus County supports the good health of its workforce.
More information is available at http:
//myclubwellness.
org Cell phones are typically incompatible with the online application format or browser.
We recommend using a desktop or laptop computer.
If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
The candidate will have to meet deadlines, work in a team environment and be adaptable to process changes.
The ideal candidate will have the ability to provide high level administrative support by creating fillable documents, spreadsheets and pulling reports from Access.
To learn more about the Community Services Agency, click here.
Stanislaus County now offers an employee bonus worth up to $10,000! Click here for details.
(Download PDF reader) THE POSITION TThe Department is seeking a team oriented professional with strong communication and technical skills to apply for the position of Staff Services Technician.
Strong attention to detail, the ability to meet deadlines and excellent critical thinking skills are imperative for this position.
The purpose of this recruitment will be to establish an eligible list to fill a current vacancy under the Finance and Operations Division, in the Contracts Administration Unit.
The Staff Services Technician reports directly to the Contracts Staff Services Coordinator.
The Contracts Unit is responsible for administering over 400 current contracts including revenue contracts, independent contracts, professional contracts, memorandums of understanding and inter-department contracts.
The Contracts Unit writes, executes, tracks, monitors, amends, renews, and terminates contracts as needed.
Under general direction, the Technician will perform a wide variety of functions within the Contracts Unit including, but not limited to, receiving and reviewing vendor insurance certificates and endorsements, insurance carrier Best Keys rating, business license and W-9 information.
The Technician also does data entry, statistical reports, record maintenance, and office support for the Staff Services Analysts, Staff Services Coordinator and Unit Manager.
The Staff Services Technician works closely with County Risk Management, GSA Purchasing, County Counsel, and the Auditor-Controller's office.
Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Technical Services bargaining unit for labor relations purposes.
Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months.
Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding).
The Job Task Analysis provides information detailing the physical and functional demands of the classification.
For the complete job task analysis, visit the Risk Management website at http:
//www.
stancounty.
com/riskmgmt/ under the Disability tab.
Typical Tasks TYPICAL TASKS Carries out high level administration functions; Supports the complex administrative needs of staff; Data Entry in Access and spreadsheets; Gathers, and reviews vendor insurance certificates and endorsements, and uploads to the Contract Insurance Management System (CIMS) for County Risk Management approval; Searches Oracle FMS for vendor number and purchase order; Gathers, coordinates, and organizes information and data for required record keeping and reporting needs; Maintains proficiency in the use of software and hardware utilized which includes Adobe Pro and Adobe Sign; Coordinates and monitors materials required to be on hand; Creates and prepares statistical reports related to operational functions; Performs routine administrative and clerical tasks and data entry; Routes agreements using Adobe Sign; Creates fillable documents using Adobe Pro.
This includes the preparation, formatting and editing documents and reports; and Proctors Teams Risk Assessment Meetings and RFP Pre-Proposal Conferences.
Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) KNOWLEDGE Modern office practices/record-keeping; Statistical record keeping and reporting concepts, methods and techniques; Data processing relating to budget control or payroll; Principles and techniques of employee supervision; and Spelling, grammar, and elements of proper writing procedures.
SKILLS/ ABILITIES Supervise staff conducting technical assistance; Work independently, under general supervision; Interpret and prepare statistical reports; Communicate effectively; Speak and write in a clear, concise manner; Effectively manage time and prioritize work tasks around strict timelines and deadlines; Develop and maintain record-keeping systems and electronic databases; Prepare recommendations for Department and County review; Sit at a desk for extended amounts of time; Lift, bend, stoop and reach overhead; and Push, pull, squat, twist and turn.
We recognize that your time is valuable, please only apply if you meet the following required qualifications.
EDUCATION/EXPERIENCE PATTERN I Completion of thirty (30) college semester units in Public or Business Administration or related area.
PATTERN II Two (2) years performing highly complex clerical duties with lead-worker, programmatically or accounting responsibilities.
LICENSE Applicants must possess and maintain a valid California Driver's License and remain free from repeated preventable accidents.
Proof of education is required for verification purposes at the time of application.
Applicants who are unable to submit proof must call 209-525-6333 to make other arrangements before 5 pm on the final filing date.
Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification.
DESIRABLE QUALIFICATIONS In addition to the minimum qualification, applicant screening will focus on the following desirable qualifications.
Please list any of these qualifications you may have within the Duties section of the online application.
Two (2) years as an Administrative Clerk III; or Six (6) months experience requesting, processing and handling insurance; or Six (6) months experience with processing and handling contracts.
Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:
00 p.
m.
on the final filing date.
Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.
Resumes will not be accepted in lieu of a completed application.
Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application.
Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application.
The online County application is the primary tool used to evaluate your job qualifications.
EXAMINATION PROCESS Most County recruitments consists of the steps detailed below and are governed by Merit Principles.
The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.
Application Review and Screening.
Applications are carefully screened based on information provided.
Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
Written Examination.
Applicants will be invited to participate in a written exam that tests knowledge for the position.
Oral Examination.
Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
Eligible Lists.
Candidates who pass the examination will be placed on an eligible list for that classification.
Eligible lists are effective for six months, but may be extended up to eighteen months.
TENTATIVE RECRUITMENT SCHEDULE Application Deadline:
August 22, 2023 Oral Examination:
Tentative Week of September 25, 2023 Note:
The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County.
GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.
Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver's license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.
Stanislaus County supports the good health of its workforce.
More information is available at http:
//myclubwellness.
org Cell phones are typically incompatible with the online application format or browser.
We recommend using a desktop or laptop computer.
If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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